HELP WANTED: Weekend Library Assistant

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The Library is seeking an energetic, flexible and punctual person to fill an hourly library assistant position two weekends a month with the opportunity for more hours filling in for regular staff.  Weekend shifts include Saturdays from 10:00 a.m. until 4:00 p.m. and Sundays from 12:00 until 4:00 p.m.  Salary is between $9 and $10 per hour, dependent on experience. Position starts in June 2011. See below for full job description.

Please send resumes and three references to: Julie H. Johnson, Director, Kinderhook Memorial Library, PO Box 293, Kinderhook, NY 12106; or

Deadline for applications is May 27, 2011.  

Job Summary

Under general guidance, the Library assistant provides circulation services and assists Library patrons with routine computer and Internet use questions.  Work in this position involves the performance of routine Library clerical duties necessary for proper organization and distribution of Library materials. 


Required Knowledge, Skills and Abilities 

  • Bachelors Degree preferred.  Must have high school diploma or equivalent
  • Experience as a Library clerk and/or completion of some post secondary experience indicating an ability to assume the responsibilities involved
  • Ability to provide own transportation in fulfillment of job duties
  • Experience using computers for Internet, finding information, and various software applications including word processing
  • Working knowledge of arithmetic and numeric order
  • Ability to understand and follow oral and written instructions
  • Ability to communicate effectively with others
  • Aptitude and interest in Library work
  • Ability and desire to serve the public of all ages
  • Ability to read print
  • Ability to shelve and retrieve Library materials
  • Ability to type 30 words per minute
  • Basic knowledge of general office procedures
  • Basic knowledge of standard Library equipment and its use (i.e. computers, printers, automated circulation system, public access computers, etc.)
  • Ability to make decisions and to work independently in a wide variety of situations and to refer patrons to more authoritative sources if necessary
  • Ability to supervise the work of volunteers and newer staff
  • Ability to work as a team member
  • Ability to alphabetize and file and to perform clerical tasks with neatness and precision
  • Ability to apply Library rules and regulations as found in staff manuals and statements of Library policy
  • Ability to meet, communicate and deal with public and staff effectively and courteously in person, in writing and by telephone
  • Ability to maintain proper emotional balance in all types of situations

Responsibilities and Specific Duties 

  • Works with minimum or no direct supervision
  • Maintains a working knowledge of the Innovative Millennium circulation system and its processes
  • Greets, assists and refers patrons according to their needs
  • Performs all aspects of opening and closing circulation desk
  • Answers incoming phone calls; makes referrals or takes messages as appropriate
  • Checks in and out all Library materials and collects appropriate fines for all overdue materials
  • Performs registration of patrons and inputs patron information
  • Takes reserves for patron title requests and notifies patrons upon availability
  • Accurately and efficiently processes incoming materials for patrons in bins delivered by the Library system
  • Assists in training and monitoring of new volunteers and staff
  • Shelves, shelf reads and straightens new books and other circulating materials as necessary
  • Participates in continuing education activities to foster professional and personal development
  • Prints overdue notices and bills, checks the shelves for the items and mails or emails notices to patrons
  • Exchanges new magazine issues for older copies and changes volume information in the circulation program
  • Removes damaged materials from circulation, marks as repair in circulation program and alerts Director of need for attention
  • Maintains a working knowledge of all circulating audiovisual equipment and instructs borrowers on usage as necessary
  • Keeps reserve shelf current
  • Speaks knowledgeably about all Library programs and services for children, young adults, and adults
  • Assists public in the use of the copier, fax machine, and basic skills on the computers and Internet
  • Monitors volunteers when appropriate
  • Rotates and withdraws newspapers monthly
  • Learns and complies with Library policy
  • Makes recommendations for improvements in services and collection
  • Manages patron use of computers with SAM (Smart Access Management) software
  • Performs special duties as assigned
  • Receives and responds to general information requests by telephone or in writing.
  • Monitors noise level in the Library and to the best of his/her ability assures that patrons show respect for those needing quiet
  • Responds to requests for information and assistance, or refers inquiries to a professional librarian