Meeting Room Use Policy

The Kinderhook Memorial Library is available to individuals or organized groups for meetings. Exceptions may be made by the library board of trustees if the board deems extenuating circumstances are involved. The library seeks to provide access to all of its programs and services.

The fact that a group is permitted to meet at the library does not in any way constitute an endorsement of the group’s policies or beliefs by the library staff or board of trustees.

It is understood that library programming will have first priority in library use. If a library event is scheduled on a day that has been reserved by another group or individual, the library event has priority. Every effort will be made to prevent such an occurrence.

If a Kinderhook Memorial Library cardholder sponsors and attends the meeting, there will be no charge for use of the library. A $15.00 per hour fee will be charged for meetings which are not sponsored by a Kinderhook Memorial Library cardholder to cover staffing and utilities.

No admission fee may be charged by the group.

Refreshments may not be served without prior permission of the Library Board. No smoking is allowed.

The people using the library shall leave it in neat, clean, orderly condition; if not, the group/individual will be given notice that continued offense will result in denied access to the library. The organizer of the event will be held responsible for all damages.

The library is not responsible for any equipment, supplies, materials, clothing, or other items brought to the Library by any group or individual attending a meeting.

The library board and staff do not assume any liability for groups or individuals attending a meeting in the library.

The individual organizing the meeting must sign this policy and pay any fees during the initial arrangements. A key may then be picked up and returned at the library by arrangement with the library director.

Organization requesting use of library: Date of meeting or event:
Date of request:
Contact Name and Address: Kinderhook Library cardholderName (printed)_______________________________Signature____________________________________

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