Policies, Plans, By-Laws

The Kinderhook Memorial Library supports and complies with the New York State Civil Practice Laws and Rules section 4509, Library Records. The Library shall keep confidential and will not disclose library records which contain names or other personally identifying details regarding the users of the Kinderhook Memorial Library or any part of the Mid-Hudson Library System including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films or records except that such records may … Read more

Purpose The Kinderhook Memorial Library employs video security cameras to ensure the physical security of the Library facility, staff, and patrons. The purpose of this policy is to establish the guidelines for the placement and use of video security cameras, as well as the access and retrieval of recorded digital video images at the Library. Public Notice The Library will post signs at each Library entrance alerting users to the presence of security cameras for monitoring and recording on library property, both inside and outside. Security cameras record video only; there are no audio recordings in use. Because security cameras … Read more

The Kinderhook Memorial Library welcomes gifts at the discretion of the Library Director and/or the Board of Trustees. These gifts help enrich and improve public library resources. Gifts and donations may be made to the Library in a number of ways. The Library reserves the right to decline any gift which does not further the mission or goals of the Kinderhook Memorial Library or which would result in the incurrence of excessive expense or administrative support. The Library Board and Director may raise money through community-wide appeals and through direct solicitation of individuals, corporations, and foundations. Donations to the Library … Read more

Approved September 9, 2019 Scope and Purpose of Investment Policy This Investment Policy establishes objectives, duties and responsibilities and general investment principles for the funds held in reserve by the Kinderhook Memorial Library. It is intended to describe the delegation of duties and responsibilities concerning the management of funds held in reserve and identify the investment goals, objectives, principles, and policies for use of these funds. Board of Trustees: Authority and Delegation of Responsibilities The Board of Trustees shall maintain overall responsibility for directing and monitoring the investment management of funds held in reserve. The Board of Trustees designates the … Read more

Approved September 9, 2019 The Document Retention Policy, with language recommended by the Association of International Certified Professional Accountants, identifies the record retention responsibilities of staff, volunteers, and members of the board of trustees for maintaining and documenting the storage and destruction of the Library’s documents and records. The Library is required to honor the following rules from the date of adoption of this policy: A. Paper or electronic documents indicated under the terms for retention in the following section will be transferred and maintained by the Library Director or his/her designee; B. All other paper documents may be destroyed … Read more

The Kinderhook Memorial Library sponsors informative and entertaining talks, demonstrations, audio-visual presentations, workshops, children’s story times and crafts, concerts, and other special events. Library programs are coordinated by Library staff and offered free to the public. Programs are selected by library staff for their relevance to community needs and interests, popular appeal, and suitability for a general audience. Presenters are chosen for their proven expertise and public performance experience. Other factors considered are the availability of staff and meeting rooms. No fees may be charged to people attending Library programs except with the approval of the Library Director. Some children’s … Read more

Revised and Approved April 3, 2006Revised and Approved September 14, 2009Revised and Approved September 12, 2011Revised and Approved May 11, 2015Revised and Approved May 14, 2018Revised and Approved September 14, 2020Revised and Approved October 13, 2021Revised and Approved May 17, 2022 Download a PDF of this policy.